AGM - 22 October 14

Our AGM is being held next Wednesday, 22 October, 5.30 for a 5.45pm meeting at the Nathan Club, Britomart (51 Galway Street)

With the circumstances following the recent contract termination of HOTCity’s former CEO, we have made some amendments to the planned agenda to provide members with an update on the actions the Executive Committee has underway to ensure the stability of the organisation, and continuity of its services to members, stakeholders and Aucklanders. Unfortunately our planned 'Conversation with Al Brown and Nat Cheshire' will be postponed, however, both have kindly offered to speak with members at a later date. Look forward to a standalone members event in the new year.

AGM Agenda 

1.     Welcome

2.     Apologies

3.     Confirmation of minutes from 2013 AGM

4.     Update to members and Annual Report - Chair

5.     Financial Reports - Treasurer

Audited Accounts 2014/2015

The following resolution will be moved:
• the Annual General meeting is unable to approve the Annual Financial Statements in accordance with clause 25.2.3 of the Rules;
• the Executive Committee is directed to seek an extension from the Registrar of Incorporated Societies for filing the Annual Financial Statements; and
• the Executive Committee is directed to convene a Special General meeting, once the Annual Financial Statements have been completed and audited, for the purposes of approving the Annual Financial Statements prior to filing.

Approval of 2015/2016 Budget

The following resolution will be moved that:
• The Annual General meeting approve that the overall level of funding from the Heart of the City BID Targeted Rate remains at the same level as 2014/2015, at a 0% increase.

6.     Appointment of Auditors

The following resolution will be moved that: 
• the Executive Committee is directed to engage in a tender process regarding the supply of audit services and that at least two proposals are received for consideration
• as part of this process, the Executive Committee is directed to make the appropriate final appointment which will best serve the interests of the organisation and its membership.   

7.  Election of Executive Members

8. General Business

9. Close 

Election of members to the Executive Committee: The procedure for nominations as detailed in Rule 15 of the constitution.

If you have any questions around the AGM, or wish to RSVP for the event please do so by at the latest, Monday 20 October please contact us.