Notice of Special General Meeting
NOTICE OF SPECIAL GENERAL MEETING
Convened to consider and, if thought fit, pass a Special Resolution
Notice is hereby given, pursuant to Rule 26 of the Rules of the Association (the Rules), that a Special General Meeting of HOTC will be held as follows:
Date: Wednesday, 16 September 2026
Time: 5.30pm for a 5:45pm start
Location: Mövenpick Hotel Auckland, 8 Customs Street, Auckland City Centre
RSVP Here
Agenda
Nomination Form
1. Business of the Special General Meeting
On 17 June 2026 the (then) Heart of the City Executive Committee received correspondence from a number of Members seeking a Special General Meeting to address concerns about the eligibility of a number of members.
Following that date, all members of the Executive Committee subsequently resigned and all Executive Committee positions are now vacant.
Under the observation of the Independent Reviewer and Governance Observer, HOTC is now calling a Special General Meeting for the purpose of reconstituting a duly elected Executive Committee.
2. Matters to be Put to the Meeting
The agenda for the meeting is here; it includes a general update from the CEO, audited financial statements for the year ended 30 June 2026 and an update from the Independent Reviewer and Governance Observer.
The following matters will be put to the meeting for voting, waiving any imperfections in the notice for the meeting and the election of the new Executive Committee members.
The Rules do not anticipate there being no Executive Committee members so a vote will be put that the Members of the Association resolve, as a Special Resolution, as follows:
“Members waive any imperfections related to the notice, or other requirements, of the Special General Meeting.”
3. Election of New Executive Committee Members
The primary purpose of the meeting is to elect a new Executive Committee. A Nomination form for election as a member of the HOTC Executive Committee is here.
Nominations are required to be supported by two Members of HOTC and must be received by 5 pm, Wednesday 9 September 2026.
Notice of all confirmed eligible candidates will be shared with all Members by Saturday, 12 September 2026 so there is sufficient time to consider the nomination in advance of voting on them at the SGM.
4. Voting requirements
4.1 The resolutions will be carried as a Special Resolution only if it is passed by a majority of the Members who are present and voting in person at the meeting.
4.2 Each Full Member has one vote only.
4.3 All votes must be given personally. No proxy voting is permitted.
4.4 Voting will be by show of hands
4.6 Associate Members may attend the meeting but are not entitled to vote.
