Notice of Special General Meeting
Convened to consider and, if thought fit, pass a Special Resolution
Notice is hereby given, pursuant to Rule 26 of the Rules of the Association (the Rules), that a Special General Meeting of HOTC will be held as follows:
Date: Wednesday, 16 September 2026
Time: 5.30pm for a 5:45pm start
Place: Tūhono Room, Meeting Suites HSBC Tower, 188 Quay Street, Auckland Central
1. Business of the Special General Meeting
On 17 June 2026 the (then) Heart of the City Executive Committee received correspondence from a number of Members seeking a Special General Meeting to address concerns about the eligibility of a number of members.
Following that date, all members of the Executive Committee subsequently resigned and all Executive Committee positions are now vacant.
Under the observation of the Independent Reviewer and Governance Observer, HOTC is now calling a Special General Meeting for the purpose of reconstituting a duly elected Executive Committee.
2. Matters to be Put to the Meeting
The agenda for the meeting is here; it includes a general update from the CEO, audited financial statements for the year ended 30 June 2026 and an update from the Independent Reviewer and Governance Observer.
The following matters will be put to the meeting for voting, waiving any imperfections in the notice for the meeting and the election of the new Executive Committee members.
The Rules do not anticipate there being no Executive Committee members so a vote will be put that the Members of the Association resolve, as a Special Resolution, as follows:
“Members waive any imperfections related to the notice, or other requirements, of the Special General Meeting.”
3. Election of New Executive Committee Members
In accordance with Rule 15 of the HOTC Rules, HOTC hereby gives notice of the nominations received for election to the Executive Committee at the Special General Meeting to be held on Wednesday, 16 September 2026.
Following the close of nominations at 5.00pm on Wednesday, 9 September 2026, the following nominations were received and have now been confirmed as valid nominations:
- Steve Bielby
- Constance von Dadelszen
- Jarred Dons
- Ben Goodale
- Hamish Klein
- Andrew Krukziener
- Matt Ludbrook
- Nicola McArthur
- Shobhana Ranchhodji
- Matthew Simister
- Joseph Tattersfield
- Ian Wright
No invalid nominations were received.
As the number of nominations received exceeds the number of vacancies, an election will take place at the SGM.
Rule 14.1 sets out that the Executive Committee shall be comprised of between 5 and 11 voting members.
Profiles of the nominated candidates are available here.
4. Voting requirements
The voting process will be conducted in a manner consistent with Rules 15 and 31 of the HOTC Rules.
IMPORTANT REMINDER: Only the Designated Representative of Full Members are entitled to vote, and no proxy voting is permitted.
Please note:
For Members that are not individuals, the Constitution requires the Member to designate an individual representative to act on its behalf in relation to Heart of the City matters. Only the current designated Representative for the Membership organisation will be able to attend the SGM and vote, on behalf of the Member.
If you have any questions, please contact [email protected]
